General Instructions for Using the therapy productivity calculator​

Based on the objectives of the current business case, this financial planning tool is designed to provide competitive therapists with comprehensive insights into the financial productivity of the business practices. Use it while bearing in mind the background information explained in the following sections.

Step 1. Session Details

Enter the number of scheduled sessions per week. Then, from the drop-down menu, select the Average Session Length.

Step 2. Financial Parameters

What’s your actual hourly wage? Then answer the following in terms of how many weeks in a given year you work (taking into account government holidays, personal leave, sick leave, etc.).

Step 3. Practice Parameters

What’s your estimated percentage of patients who do not attend scheduled appointments or cancel them? Then, for how many hours in a week do you work for the practice in your professional capacity (notes, billing, etc.)?

Step 4. Review & Analyze

Hit calculate productivity. Go through the various metrics presented. What does the data tell you with regard to your practice efficiency?

Your Results and Their Implications

Weekly Clinical Hours

Weekly and Annual Revenue

Adjusted Annual Revenue

Total Weekly Hours

Adjusted Hourly Rate

Tips for Optimization

Engage with the Calculator to try out potential scenarios with different variables.

Increase or decrease the session volume or the rates to approximate the revenue potential.

Cutting down on the time spent on admin tasks would likely increase your effective rate per hour worked.

You can use the theme switch (top right) to change from light to dark mode and vice versa for comfortable reading.

The tool assists you in assessing potential changes to your practice that would involve the calendar or pricing policies and help you gain equilibrium between professional and personal time.